2017-2018 Mandatory Notices

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Employees - August 2017 

SF State Gender Equity & Title IX/VAWA Annual Mandatory Notice

Dear SF State Colleagues,

Welcome to the new academic year!  The campus is abuzz with energy, from many exciting new developments that have occurred in recent months.  For example, the new Mashouf Wellness Center is now open to students, staff and faculty.  And the University has announced the launch of the new Division of Equity & Community Inclusion, whose mission is to improve campus climate, promote intergroup dialogue, and advance social justice.  Yet, I also know that we face the coming weeks with some trepidation in light of local, national and global events.

SF State has a long self-stated commitment to social justice and inclusive excellence, and our efforts to support Title IX, promote gender equity and prevent sexual violence fall in line with our core values.  As we begin the 2017-18 academic year, I once again ask for your assistance and support with cultivating a working and learning environment reflective of SF State’s core beliefs.  Please know that I am also sending similar information to all enrolled students.

To recap: new federal legislation went into effect in March 2014 which required campuses to better promote gender equity and campus safety; a summary of these changes can be found on the American Council on Education’s website.  Since then, continuing changes to state/federal law and in university policy reinvigorate our obligation both to reduce the likelihood of sex and gender discrimination, and of sexual harassment and sexual violence, as well as to promote a safer, more inclusive climate for all students, faculty and staff.

Overview of Applicable CSU Policies

I encourage you to take the time to become familiar with CSU Executive Order 1095, regarding our responsibilities relative to Title IX and the Violence Against Women Act.  Executive Order 1096 outlines the procedures SF State must follow when an employee files a complaint of discrimination, harassment or retaliation (DHR) – including incidents that fall under Title IX.  Here are some of the key points in the policy of which you should be aware:

·         The University prohibits any behavior that constitutes sexual misconduct, which includes any sexual activity engaged in without affirmative consent, where affirmative consent means an informed, conscious, voluntary, and mutual agreement to engage in sexual activity.

·         SF State’s process when responding to a complaint is an administrative one, and the purpose of an investigation is to ascertain if a university policy has been violated.  It is not a criminal or legal process to determine if a law has been broken.  The administrative process must be fair to both Complainants and Respondents. 

·         Both Complainants and Respondents have the right to appeal the finding of an investigation, as well as appeal any sanctions imposed following a finding of responsibility in a Title IX or DHR incident.

·         While reporting as soon as possible maximizes SF State’s capacity to respond effectively to a reported incident, there is no time limit for when a Complainant may come forward to report a potential violation of policy.

·         Complainants may request an Early Resolution Process when filing a complaint under EO 1096; the purpose of the Early Resolution Process is to explore whether the Complainant’s concern(s) can be resolved by SF State without an investigation.

·         Employees, as well as students, have access to a confidential victim-advocate through The SAFE Place if they wish to have one.

Further, employees are prohibited from entering into a consensual relationship with any student or employee over whom they exercise direct or otherwise significant academic, administrative, supervisory, evaluative, counseling, or extracurricular authority.  Information about disclosing a consensual relationship on your own behalf or reporting a relationship involving 3rd parties can be found at http://titleix.sfsu.edu/ConsensualRelationship.

Faculty and Staff Responsibilities

To learn more about faculty and staff members’ important role as institutional officers in this effort, available on- and off-campus resources, the University’s statement of non-discrimination on the basis of gender or sex, myths and facts about sexual misconduct, our campus crime reporting efforts in support of the Clery Act, and other vital information, please visit and bookmark SF State’s Title IX webpage.

Two things in particular will be essential to observe as you review the above websites.  First, all employees will need to complete annual online training, due by January 1st of each year.  Second, unless otherwise noted by policy, all employees have a duty to report and are required to *immediately* report allegations of sexual harassment/sexual violence/sexual misconduct – even when the victim/survivor requests confidentiality of them - to any of the following Title IX/DHR personnel listed below.

To assist with fulfilling your work at SF State, I would also like to bring your attention to the recent appointment (following a national search) of Dr. Christina Sabee to a new role at SF State: Dean of Equity Initiatives.  This new position is the result of a partnership between Academic Senate, Faculty Affairs, Human Resources and Equity Programs & Compliance to provide improved support to our faculty and staff – the most valuable resource we have at SF State. 

In this capacity, Dr. Sabee will not only play a major role in advancing our efforts to reduce and respond to incidents of sexual misconduct and DHR; she will also serve a more proactive role as Ombudsperson for faculty and staff – providing multipartial conflict resolution, solution identification, clarification on campus procedures, and resource referral.  Faculty/staff can refer colleagues to the Ombudsperson or contact the Ombudsperson directly on their own behalf.

Equity Programs & Compliance Team

Dr. Mary Ann Begley, Interim Associate Vice President & Dean of Students and Senior Deputy Title IX Coordinator/DHR Administrator – when the Complainant is a student      Dr. Begley can be reached at (415) 338-2032 and at begley@sfsu.edu.  

Dr. Christina Sabee, Dean of Equity Initiatives, Ombudsperson, and Senior Deputy Title IX Coordinator/DHR Administrator – when the Complainant is a staff member or 3rd party      Dr. Sabee can be reached at (415) 338-2032 and at csabee@sfsu.edu.

Dr. Luoluo Hong, Vice President for Student Affairs & Enrollment Management, Title IX Coordinator and DHR Administrator                                                                                                                       Dr. Hong can be reached at (415) 338-7313 and at luoluo@sfsu.edu.   

These individuals are assisted and supported by:

Mr. Katon Dalton (kdalton@sfsu.edu), Manager & Investigator, Equity Programs & Compliance

Ms. Sara Lewis (saral@sfsu.edu), Assistant Manager, Equity Programs & Compliance.

Thank you for your time and engagement.  Please remain on the lookout for additional communications throughout the year on this topic.

Warm regards,

-----

Luoluo Hong, PhD, MPH, Vice President, Title IX Coordinator & DHR Administrator | Student Affairs & Enrollment Management
SAN FRANCISCO STATE UNIVERSITY | 1600 Holloway Avenue | San Francisco, CA 94132 | GO GATORS!
A: (415) 338-7313 | O: (415) 338-2032 | F: (415) 338-0900 | Email | Webpage | Facebook | Twitter

"Courage is the most important of all the virtues because without courage, you can't practice any other virtue consistently." ― Maya Angelou

 Students, Part I (Policy) - August 2017

SF State's Response to Sexual Misconduct & Sexual Violence 

Dear SF State Students,

Happy new year – new academic year, that is!  The campus is abuzz with energy, from many exciting new developments that have occurred in recent months.  For example, the new Mashouf Wellness Center is now open to students, staff and faculty.  And the University has announced the launch of the new Division of Equity & Community Inclusion, whose mission is to improve campus climate, promote intergroup dialogue, and advance social justice.  Yet, I also know that we face the coming weeks with some trepidation in light of local, national and global events.

To our newest students: congratulations on your admission to SF State and welcome again to the home of the Gators!  And to our returning students: we are glad you’ve returned to continue your educational pursuits with us.  As you review your course syllabi and schedule for the upcoming semester, please take the time to read this email thoroughly, as you are responsible for the contents.

SF State has a long self-stated commitment to social justice and inclusive excellence, and our efforts to support Title IX, promote gender equity and prevent sexual violence fall in line with our core values.  I have already sent emails to the staff and faculty asking for their help and support with cultivating a learning environment reflective of SF State’s core beliefs.  

Overview of Applicable CSU Policies

I encourage you to take the time to become familiar with CSU Executive Order 1095 regarding our responsibilities relative to Title IX and the Violence Against Women Act.  Executive Order 1097 outlines the procedures SF State must follow when a student files a complaint of discrimination, harassment or retaliation (DHR) – including incidents that fall under Title IX.  Finally, Executive Order 1098 describes the student conduct process. 

Here are some of the key points in these policies of which you should be aware:

·         The University prohibits behavior that constitutes sexual misconduct, which includes any sexual activity engaged in without affirmative consent, where affirmative consent means an informed, conscious, voluntary, and mutual agreement to engage in sexual activity.

·         SF State’s process when responding to a complaint is an administrative one, and the purpose of an investigation is to ascertain if a university policy has been violated.  It is not a criminal or legal process to determine if a law has been broken.  The administrative process must be fair to both Complainants and Respondents. 

·         Both Complainants and Respondents have the right to appeal the finding of an investigation, as well as appeal any sanctions imposed following a finding of responsibility in a Title IX or DHR incident.

·         While reporting as soon as possible maximizes SF State’s capacity to respond effectively to a reported incident, there is no time limit for when a Complainant may come forward to report a potential violation of policy.

·         Complainants may request an Early Resolution Process when filing a complaint under EO 1097; the purpose of the Early Resolution Process is to explore whether the Complainant’s concern(s) can be resolved by SF State without an investigation.

·         Students and employees have access to a confidential victim-advocate through The SAFE Place if they wish to have one.

Further, employees are prohibited from entering into a consensual relationship with any student or employee over whom they exercise direct or otherwise significant academic, administrative, supervisory, evaluative, counseling, or extracurricular authority.  Information about disclosing a consensual relationship on your own behalf or reporting a relationship involving 3rd parties can be found at http://titleix.sfsu.edu/ConsensualRelationship.  

Student Rights & Responsibilities

As an SF State student, you are entitled to various forms of assistance and support from the University to facilitate your academic success.  Conversely, you are also accountable for upholding all University policies. 

Please visit and bookmark SF State’s Title IX webpage to learn more about these and other topics of note:

Two things in particular will be essential to observe as you review the above websites. First, all new/incoming students will need to complete required training on issues related to sexual harassment/sexual violence. Thank you to those who have already completed the Campus Clarity online program (an email was first sent to you over the summer).  If for some reason you did not receive this email or cannot find it, please email clarity@sfsu.edu.

If you have yet to complete this program and this is your first semester at SF State, please do so ASAP, otherwise a hold will be placed on your record and you will not be able to request transcripts or make adjustments to your class schedule. More information about this online training and how to complete it can be found by visiting wellness.sfsu.edu/campus-clarity.

Please note that the deadline for completing this training for new students has been extended to September 1st

Second, students should be aware that with only few exceptions, if they report or disclose an experience of sexual harassment/sexual misconduct/sexual violence to any SF State staff or faculty member, that employee is required to *immediately* report allegations of sexual harassment/sexual misconduct – even if the student is requesting confidentiality - to any of the following Title IX personnel listed below.

Available Student Resources

For AY 2017-18, these are the Title IX key personnel available to assist students:

Dr. Mary Ann Begley, Interim Associate Vice President & Dean of Students and Senior Deputy Title IX Coordinator/DHR Administrator for Students
Dr. Begley can be reached at (415) 338-2032 and at begley@sfsu.edu.

Mr. Katon Dalton, Manager & Investigator, Equity Programs & Compliance
Mr. Dalton can be reached at (415) 338-2032 and at kdalton@sfsu.edu.

Ms. Sara Lewis, Assistant Manager, Equity Programs & Compliance                                                     Ms. Lewis can be reached at (415) 338-2032 and at saral@sfsu.edu.

Victims/survivors of sexual harassment/sexual misconduct/sexual violence who seek assistance and/or support from the following SF State programs can expect to have the confidentiality of their report maintained (except as otherwise required by law), as these staff/faculty are not mandated to report to the Title IX Coordinator or designee:

The SAFE Place

Location: Student Services Building, Room 208 | Hours: Monday-Friday 9am-6pm             Phone: (415) 338-2208 | URL: http://www.sfsu.edu/~safe_plc/

Counseling & Psychological Services

Location: Student Services Building, Room 208 | Hours: Monday-Friday 8am-7pm            Phone: (415) 338-2208 | URL: http://psyservs.sfsu.edu

After hours, students can reach San Francisco Women Against Rape (SFWAR) via their 24hr hotline: (415) 647-7273.

Thank you for taking the time to read this message in its entirety; it might be useful to save a copy in a handy location on your computer for future reference. I truly hope you have a safe and successful Fall term!  And, please remain on the lookout for additional communications throughout the year on this topic.

With Gator pride,
-----

Luoluo Hong, PhD, MPH, Vice President, Title IX Coordinator & DHR Administrator | Student Affairs & Enrollment Management
SAN FRANCISCO STATE UNIVERSITY | 1600 Holloway Avenue | San Francisco, CA 94132 | GO GATORS!
A: (415) 338-7313 | O: (415) 338-2032 | F: (415) 338-0900 | Email | Webpage | Facebook | Twitter

"Courage is the most important of all the virtues because without courage, you can't practice any other virtue consistently." ― Maya Angelou